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Leamington Spa 01926 422 101     Coventry 02476 229 582

Privacy Policy

Keeping your data safe and increasing transparency are important to us. We, at Field Overell LLP are committed to these changes with the new General Data Protection Regulation (GDPR) coming into force on 25 May 2018. We therefore have a policy setting out how your personal data we collect from you, or that you provide to us, will be processed and protected by us. By providing personal information such as your name, telephone number and email address via the forms on this website, you agree to us contacting you with regard to the information you request. Field Overell LLP is a Limited Liability Partnership registered in England and Wales under number OC36714 and is authorised and regulated by the Solicitors Regulation Authority. The registered office is located at 42 Warwick Street, Leamington Spa CV32 5JS.


  1. What is a data controller?

    A Data controller decides what personal data is collected and how it is used. For the purpose of the Data Protection Act 1998 (the Act) the data controller is Field Overell LLP. You can find us on the Register of data controllers held by the Information Commissioner’s Office (ICO)

  2. Personal Data And Processing

    Personal data is information that can be used to identify a living individual, such as name, address, phone number or email address. It also includes information about your health and other ‘sensitive personal data’ as defined by data protection legislation.

    The definition of processing data under the Act is very wide. Processing includes obtaining, recording, using and holding personal data. Erasure and destruction of data is also covered.

  3. Information we collect about you

    The information we collect may include your personal information, such as your name, contact information, IP addresses, telephone conversations, product and service selections and orders or other things that identify you individually. Generally, we may collect information about you or you may provide us your personal information in the following manner:-

    • via email
    • other written correspondence
    • telephone calls
    • web based forms when you fill in forms on our internet website
    • or other means

    It includes information you provide when you contract or intend to contract with us to provide a service, search for a service. You might also give us personal data when you participate in meetings, conferences with third parties (for instance Counsel), seminars or other events we arrange. The information you give us may include, for example, your name, address, e-mail address, phone number and financial information. When you telephone us, we may record the phone number you use to call us.

    If you apply to work for us, we may need to collect other personal data from you, including for example, data about your education, qualifications and training, work experience and employment, salary and financial information.

    We may need to process sensitive personal data as part of our recruitment process and in order to meet our responsibilities under employment legislation.

  4. Information we receive or obtain from other sources

    This is information we receive about you if you use any other services we provide. We work closely with third parties (including, for example, experts, tracing agents/companies, sub-contractors in technical etc). We may also consult publicly available sources of information, such as the Companies House Register, which hold personal data about you.

    Our recruitment process may involve receiving or obtaining your personal data from employment agencies, social media or via recruitment-related websites.

  5. How we will use the information about you.

    We gather this information to allow us to provide the services requested. The relevant information is then used by us to communication with you on any matter relating to the conduct of your instructions in general. If you agree, we may also contact you about other products and services we think may be of interest to you. We may also use aggregate information and statistics for the purposes of monitoring website usage in order to help us to develop our website and our services. We may also provide such aggregate information to third parties. These statistics will not include information that can be used to identify you.

  6. Marketing

    It is not our normal practice to market direct to clients but on occasions, we may wish to provide you with information about special features of our website or any other service we think may be interest to you. If you would rather not receive this information, please send an email with “unsubscribe” in the subject line to . If you agree to us providing you with marketing information, you can always opt out at a later date.

  7. Disclosure of your information

    You agree that we have the right to share your personal information with selected third parties including:-

    • Business partners, suppliers and sub-contractors for the performance of any contract we enter into with them or you;
    • Analytics and search engine providers that assist us in the improvement and optimisation of our site.

    Information concerning a job application made by you will be shared with relevant recruiting managers and partners at Field Overell LLP who will have input into the screening, interviewing, and wider recruitment process.

    We will disclose your personal information to third parties:-

    • In the event that we sell or buy any business or assets, in which case we will disclose your personal data to the prospective seller or buyer of such business or assets;

    • If we or substantially all of our assets are acquired by a third party, in which case personal data held by us about customers will be one of the transferred assets;

    • If we are under a duty to disclose or share your personal data in order to comply with any legal obligation, or to protect the rights, property, or safety of Field Overell LLP. This includes exchanging information with other companies and organisations for the purposes of fraud protection, prevention of money laundering and credit risk reduction.

  8. How we protect your information

    We have put in place the following security procedures and technical and organisational measures to safeguard your personal information:-

    • Personal data will only be processed for the specific purposes notified to the data subject when the data was first collected or for any other purposes specifically permitted by the Data Protection Act;

    • We ensure that appropriate security measures are taken against unlawful or unauthorised processing of personal data, and against the accidental loss of, or damage to, personal data;

    • Procedures and technologies are used to maintain the security of all personal data from the point of collection to the point of destruction. This includes entry controls, secure lockable filing cabinets and cupboards, appropriate methods of destroying data such as shredding paper documents and disks. Our computer systems are secure using Firewalls and complex password authentication;

    • Personal data will only be transferred to a third part data processor if they agree to comply with our procedures and policies.

    We will use all reasonable efforts to safeguard your personal information. However you should be aware that the use of the internet in not entirely secure and for this reason we cannot guarantee the security or integrity of any personal information which is transferred from you or to you via the internet.

  9. Overseas transfers

    The information you provide may be transferred to countries outside the European Economic Area (EEA) that do not have similar protections in place regarding your data and restrictions in its use as set out in this policy. However we will take steps to ensure adequate protections are in place to ensure the security of your information. The EEA comprises the EU member states plus Norway, Iceland and Liechtenstein. By submitting your information you consent to these transfers for the purposes specified above.

  10. Access to your information and updating and correcting your information

    You have the right to request a copy of the information that we hold about you. All access request should be emailed to or send a letter to our Leamington Spa office, the Information Officer, Field Overell LLP, 42 Warwick Street, Leamington Spa, Warwickshire CV32 5JS. We charge £10 per request for this service. We want to ensure that your personal information is accurate and up to date. If any of the information that you have provided to us changes, for example if you change your email address or name, please let us know the correct details by sending an email to or sent a letter to the Office manager at Field Overell LLP, 42 Warwick Street, Leamington Spa CV32 5JS. You may ask us or we may ask you to correct information you or we think is inaccurate.

  11. Your consent

    By submitting your personal information you consent to the issue of the use of that information as set out in this policy.

  12. Changes to Privacy Policy

    We keep our Privacy policy under regular review. If we change our Privacy policy we will post the changes on this page and place notices on other pages of the website, so that you may be aware of the information we collect and how we use it at all times. This Privacy policy was last updated on 21 May 2018.

  13. Further Information

    You can find more information about your rights under the Act on the ICO website:

  14. Other sites

    Our site may, from time to time, contain links to other websites. If you follow a link to any of these websites, please note that these websites have their own privacy policies and that we do not accept any responsibility for these policies. Please check these policies before you submit any personal data to these websites.


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